A US-headquartered multinational manufacturer and marketer of home appliances, the client strongly believes in innovation being a critical element to bringing ideas to life and designing and producing products that cater to the needs of consumers throughout the world.
Poor accessibility curbed the potential of a hassle-free material tracking system
The client wanted a solution that could simplify and automate the workflow to facilitate a smooth gate pass generation and submission process. Also, the system needed to simplify the process of getting the required approvals from concerned departments, finance, and security at various steps of the process.
The client recognized several challenges that were hampering their objective to achieve hassle-free material transit from one location to another, which translates to more efficient inventory management at lower costs.
Poor accessibility: The application served the purpose of generating and submitting gate passes for material transit. The system earlier used by the client was not mobile and could only be accessed within the internal office network.
Costly infrastructure and data maintenance: The client faced significant IT costs for maintaining and updating data related to material in stock. Also, there was the expense and hassle of managing data in multiple locations.
The legacy system lacked simplified user experience and easy accessibility outside office network and on mobile. The organization wanted a cost-effective solution that simplified the process of gate pass generation and submission for material transit, including material slotting, automated check-in and check-out, and processing gate pass requests.
Persistent Systems and Google Cloud Platform helped deliver a more efficient, comprehensive material tracking system at lower costs.
Based on previous successful engagements in different areas of operations, the client trusted us as their technology partner to re-engineer and re-platform their legacy material tracking system. Our deep expertise in application strategy, design, technology, and implementation coupled with the knowledge of Google Cloud Platform (GCP) helped the client achieve a simplified material tracking system that is dedicated to improving processes and eliminating operational hassle. Along with the client’s technical team, we chose GCP because it offered a universally accessible platform to deliver the app in a short development time.
Simplified processes: The solution has clearly outlined and automated the workflow of generating and submitting a gate pass, establishing approval matrix, and notifying application users via email about material transit. The solution has hence improved material handling efficiency and warehouse space utilization. The application holistically captures all the relevant information including material condition/weight/volume, carrier, driver, document reference, and much more.
High availability and accessibility: With the application operational on Google App Engine, the secure single sign-on feature helps users to quickly access the information anytime, anywhere through web and mobile.
Transparent approval matrix: Implementation of Approval Matrix in the solution determines the chain/hierarchy of approvers depending on requester’s department.
Easy to use: The solution delivers a rich user experience to users in the organization by giving them the freedom to generate and submit a gate pass for approval within a minute.
Efficient reporting: The solution facilitates a visually appealing reporting capability by highlighting gate pass requests from users, gate pass purpose, gate pass generation details by date and department, and much more.
The solution has already fueled easy collaboration over generating and submitting gate passes, while simplifying the approval matrix to expedite the processes from step one till the last. It enables the company to focus on efficiently utilizing warehouse space and material handling and has helped them easily maintain infrastructure at optimal costs.
